- 1. Contracting in the Public Sector
- 2. Developing the Contract
- 3. Formalising the Contract
- 4. Entity Arrangements for Managing Contracts
- 5. Managing the Contract
- 6. Ending the Contract
- Managing the contract checklist
- Example contract management plan for simple procurements
- Example contract management plan for large/complex procurements
PDF version of guide [1.4MB]
PDF version of insert [207KB]
In the transition to another contractual arrangement, risks can include the failure to agree final payment details.
The risks that may arise during contract closure are likely to vary in accordance with the way the contract is ended.
When a contract ends because all obligations have been fulfilled, risks to successful closure include:
- the failure to return all relevant documents, materials and records; and
- non-submission and payment, where applicable, of all invoices.
In the transition to another contractual arrangement, risks can include:
|Sources of risk||Examples of risks|
|Contract materials, information and records||Failure to return all required materials, information and records within agreed timeframes and/or in the required format|
|Payment||Failure to agree the final payment details
Submission by contractor of an invoice for unforeseen additional costs
|Transition arrangements||Failure to appropriately manage the transition-out by the contractor
Not undertaking arrangements for a new procurement early enough in the procurement cycle
Not managing the process of re-tendering in line with probity requirements, particularly where the existing contractor is re-tendering
Disruption to the provision of goods and services
Not addressing performance problems with an existing contractor who is re-engaged
Not reviewing value for money when contracts are extended
The Actions and Responsibilities Matrix at the end of this part outlines a typical sequence of steps, the key stakeholders involved and documents produced in ending the contract.
Next: Finalise administrative requirements