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- Where it is intended that grants administration and payment information will support the achievement of benefits through providing information to improve decision-making, arrangements should be in place to ensure the quality and integrity of that information.
- Maintaining records of key decisions and actions taken in relation to campaign advertising supports effective administration and entity accountability.
- Appropriate information management policy and procedural frameworks that are supported by effective information management systems are essential to ensure that reliable records exist to support informed and accurate decision making.
- Keeping sufficient evidence of decision-making processes and outcomes is fundamental to effective governance, accountability and transparency. When undertaking procurement and managing contracts, entities should put in place appropriate arrangements to manage information in accordance with applicable Australian Government records management and information security requirements.
- Transparency, accountability and informed decision-making is supported by the making and keeping of records. This includes the creation of good quality information that contains sufficient detail to meet current business needs and that can be efficiently found and understood by others in the future.
- Entities should ensure records relating to conflict of interest declarations are current, complete and accessible.
- Records of regulatory actions, including the rationale for decisions, supports transparency and accountability. A regulator should be able to demonstrate that decisions align with legislative requirements and that compliance activities are aligned to risk, available evidence and legislative powers.
- Evidence and advice are required to be retained and documented at all stages of a procurement, including when the Commonwealth Procurement Rules do not apply. Not maintaining adequate records impairs the ability to evaluate performance and plan effectively for the future.
- Records are a critical part of robust knowledge management practices. They support transparency and accountability for past decisions and help inform future decision-making.
- Records are a critical part of robust knowledge management practices, such as supporting transparency and accountability for past decisions and informing future decision-making.
